Reporting

© OSRSG CAAC
The Dereig camp, in Nyala, Southern Darfour, Sudan, 1249km west of Khartoum. A young Darfurian IDP is waiting for the family lunch to be ready, surrounded by her brothers and sisters.

Objective:

  • For participants to look critically at report content and how to frame Annual Country Reports appropriately.
  • For participants to look at information more analytically and see the bigger picture - beyond listing individual incidents.
  • To ensure clarity on requirements for the main reports that go to SG & the UNSCWG (GHNs, Country Reports and Annual Global Report on CAAC).
  • For participants to consider additional avenues for reporting.
Participants MRM Coordinators
Session Briefing (15 minutes)
Homework (45 minutes)
Plenary Part One (120 minutes)
Plenary Part Two (30 minutes)
Time required 2 hours 45 minutes
Plus homework (45 minutes)
Venue requirements Main training room
Equipment Flip charts and markers
Resource person(s) 1 person with knowledge of the reporting requirements within MRM
1 person or participants with knowledge of alternative avenues for reporting
Training materials - Participant exercise sheets [PDF]
Sargasso Draft Annual Country Report [PDF]
Sargasso Country Situation Sheet [PDF]
Sargasso Map [PDF]
Documents for participants - MRM Field Manual Section H "Reporting"
Annexe X of the MRM Field Manual "Reporting Formats" [PDF]
Access to materials All the training materials are included in Folder Module 11: Reporting


Pre-session preparation

For Plenary Part Two of the module, identify three or four people from within the group who have experience in reporting to additional avenues (to that of the normal MRM). Ask the individuals if they would brief the participants on aspects of the mechanisms and their experience (5 minutes); and then sit on a panel to answer questions.

Note: if such experience is unlikely to exist within the group, invite one or two persons from OHCHR and/or human rights organisations who could support you to provide this session.
 

Session Sequence

  1. Briefing & Report Analysis (15 minutes)


    Provide participants with the materials for the homework.

    Instruct participants that the first draft of the Sargasso Annual Country Report has been prepared by the technical level group and now as the coordinator you have to decide if it is ready to go to the co-chairs of the CTFMR for approval. You are conscious of the need for not only accurate information but also analytical reporting.

    Inform participants to read the Sargasso Annual Country Report and use the questions in the exercise sheet plus the Annual Country Report Format as a guide to analyse the report and note areas for improvement.

    Tip: If possible provide this two or three nights before it is required to give participants ample time to complete the exercise.
     

  2. Plenary part one (120 minutes)


    The reporting exercise:

    Go through the questions in numerical order with the participants responding. Allow others to add before moving onto the next question.

    Tip: Focus on major key issues to be improved in the report, rather than going page by page, otherwise the exercise will become too long and boring.

    Tip: Many participants will have identified the same or similar issues. Tell them to limit their intervention to one comment per person, to give an opportunity for other participants.

    Field experiences:
    Participants to provide two or three examples of challenges or lessons learnt on reporting. Other participants to add to this and in particular raising areas where greater guidance is required.

    Q & A on Annual Country Reports:
    An opportunity for participants to raise questions on reporting and to discuss solutions.

    Some areas worth exploring:

    • Recommendations - what should be included in this section of reports
      Note: Para 9 of Res 1882,

      "Requests the Secretary-General to include more systematically in his reports on children and armed conflict specific information regarding the implementation of the Working Group recommendations;"

    • Ask participants for examples of where they find it difficult to determine the correct wording and need guidance. Discuss possible solutions with the facilitators and participants sharing ideas on how difficult issues can be phrased.
    • What constitutes a trend or a pattern? For example participants should be encouraged to state the total number of verified incidents (or state the number reported but not verified) in the reporting period.

    Q & A on Other Reporting Requirements:

    Provide information and answer questions on the other two reports that are required within the MRM structure.

    1. Annual Global Report
    2. Global Horizontal Notes
       
  3. Plenary part two - Additional Avenues for reporting (30 minutes)


    Mention that whilst information is in the manual that there are of course always questions to be asked and it would be useful to learn from experience. Tell participants that you have an expert panel today to answer your questions.

    Firstly, commence with highlighting other reporting mechanisms:

    Brainstorming: Ask participants to list the different reporting avenues that may be possible to utilise with the information that they have on grave violations against children.

    The three or four participants (or invited presenter) whom you earlier identified form your panel. Ask each panel member to give a brief synopsis (5 minutes) of the mechanism used and a concrete example. Ideally covering the following areas.

    • Special procedures
    • Human Rights Treaty Bodies
    • UPR
    • Regional and sub-Regional organisations

    Then open the floor for participants to ask questions of the panel on the use of these other avenues and opportunities therefore posed.

    Note: If no "experts" are available use Annexe XI of the MRM Field Manual "Additional International and Regional Reporting Avenues" [PDF] to facilitate a discussion.


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